Expense management software for small businesses
Barespend is expense management software for small and growing businesses. Stop chasing receipts. Barespend collects receipts from your team, matches each one to the card or bank transaction it belongs to, and codes it to the right account, so expenses stop eating your week as you grow.
Free for 7 days. No credit card required. Works with QuickBooks Online, Xero and Sage Intacct, plus NetSuite by file export. Built with and for small businesses.
Try it on a sample receipt
Sample data, for illustration. Nothing is uploaded or stored. Want to use your own receipts? Start a free trial and email or text them in.
Works with: Amex, Visa, Mastercard, QuickBooks, Xero, Sage Intacct, NetSuite
Working on the receipt
- Reading the receipt: vendor, amount, date and tax
- Looking for the card or bank transaction
- Coding to your chart of accounts
Read and coded
Receipt matched- Vendor
- Figma
- Amount
- $144.00
- Date
- Oct 21, 2026
- Tax
- $0.00
- Category
- Software
- Account
- 6230 Software
- Transaction
- Card ···· 4417
Read and coded
Receipt matched- Vendor
- Blue Bottle
- Amount
- $18.40
- Date
- Oct 22, 2026
- Tax
- $1.40
- Category
- Meals
- Account
- 6410 Meals
- Transaction
- Card ···· 4417
Read and coded
Flagged for review- Vendor
- United
- Amount
- $612.30
- Date
- Oct 19, 2026
- Tax
- $47.30
- Category
- Travel
- Account
- 6510 Travel
- Transaction
- No matching transaction yet
Read and coded
Receipt matched- Vendor
- Staples
- Amount
- $230.00
- Date
- Oct 23, 2026
- Tax
- $19.55
- Category
- Office supplies
- Account
- 6120 Office supplies
- Transaction
- Card ···· 4417
From receipt to coded expense, without the busywork
Receipt collection without the chasing
Your team emails, texts or uploads receipts the moment they spend, and every one lands in a single place instead of in Slack threads and inboxes.
Automatic receipt matching
Barespend pairs each receipt with the card or bank transaction it belongs to, so nobody lines up statements against a folder of photos again.
Expense coding done for you
Messy merchant strings become real vendor names, coded to your chart of accounts, so your bookkeeper isn’t recoding everything at month-end.
Missing receipts, caught early
Transactions without a receipt stand out the day they happen, not the week your books are due or your accountant asks.
How Barespend works
- 1
Connect your accounts
Link your business bank accounts and cards, and connect QuickBooks Online, Xero or Sage Intacct so your chart of accounts comes with them.
- 2
Your team sends receipts
Employees email, text or upload a receipt when they spend. No expense reports to fill in, no end-of-month scramble.
- 3
Barespend matches and codes
Each receipt is matched to its transaction and coded to the right account. You review what’s flagged and close the month.
Grew fast? Your receipts grew faster.
Five people sharing a card is manageable. Twenty people expensing travel, software and client lunches is a part-time job nobody signed up for. Barespend takes that job off your plate.
Without Barespend
- Chasing employees for receipts over Slack and email
- Lining up receipts against statements line by line
- Recoding expenses by hand at month-end
- Finding missing receipts when your accountant asks
With Barespend
- Receipts come in as people spend
- Every transaction shows its matching receipt
- Expenses arrive already coded
- Missing receipts flagged the day they’re missing
Learn more
- Compare BarespendSide by side with Fyle, Expensify and SAP Concur on price, support and receipt matching.
- Accounting integrationsQuickBooks Online, Xero and Sage Intacct directly, NetSuite by file export.
- Free toolsMileage and per diem calculators, an expense policy builder, a charge finder and more.
- GuidesPlain-English how-tos on matching receipts, month-end close and expense policy.
“Our previous expense management software was archaic and lacked the tools we needed to get receipts in and reconciled to our books in a timely manner. We couldn’t find a solution that met our requirements until Barespend. Simple, intuitive, and easy to use for the entire company. Our biggest pain points solved!”
Questions small businesses ask us
What is expense management software?
It’s software that collects receipts, matches them to card and bank transactions, and codes each expense for your books, replacing spreadsheets, receipt shoeboxes and manual expense reports.
How does receipt matching work?
When a receipt comes in, Barespend finds the card or bank transaction it belongs to and attaches it, then codes the expense to your chart of accounts. Anything it can’t match is flagged for a quick review.
Who is Barespend for?
Small and growing businesses, like a SaaS team that’s doubled in a year, where expenses have outgrown spreadsheets but an enterprise tool would be overkill.
Does Barespend work with my accounting software?
Barespend integrates directly with QuickBooks Online, Xero and Sage Intacct. Using something else? Barespend also works with most other accounting systems through file export and import.
Is there a free trial?
Yes. You can try Barespend free for 7 days, with no credit card required. Connect your accounting system and cards, send a few receipts and see them matched and coded. If you use Sage Intacct or have multiple entities, book a demo and we’ll set it up with you.
How much does Barespend cost?
Plans start at $5 per active member a month on an annual plan, or $6 month to month, with no user minimums. Every plan includes fast, responsive support.